Coordinate with conference coordinator to provide a hospitality room for the vendors and sponsors. Determine when and if snacks will be provided.
If vendor food is provided, coordinate with the conference coordinator to select menu items and to schedule break times. Conference coordinator can provide venue menu and will place food order with venue. Food orders must adhere to budget and decisions made by the conference committee. Food orders will be assessed a service charge and taxes.
Monitor the hospitality room or area during the snack period. Greet vendors and make sure that only vendors and sponsors access the food during the snack period.
Prepare post conference report: Comment on vendor food: do we need more? Were there leftovers at end of break period? Save information to aid in future planning.