Find out from the Awards Chairperson how many awards will be presented.
Coordinate with the Past President to determine what other events will take place at the ceremony, such as door prizes, raffle, guest speaker.
Find out if there will be a reception before or after the awards ceremony and plan for the transition between the events.
Coordinate with the Past President, Awards Chairperson and the Conference Coordinator to determine the place, time and length of the awards program.
Provide ceremony time and location to the conference coordinator for the on-site program.
Coordinate with any other chairs (raffle, speaker, etc.) to determine time allotments and AV requirements.
Forward AV requirements to the conference coordinator.
Create a schedule for the Awards Ceremony and communicate the schedule to everyone involved during the scheduled time. Since multiple activities may be scheduled, no one should be allowed to exceed the time allotted to them. Stress this! Be prepared to speed things up during the ceremony, if necessary.
Check with the Conference Publicity Chair and the Awards Chair regarding photographs of award winners. Pictures and names of award winners will be forwarded to the webmaster for posting to the website.
Create a post ceremony report, outlining successes and failures. Make suggestions for subsequent years.